Medical Assistant for Reception & Invoicing
Scheduling · Billing · Receipts
Your practice's front desk, now a conversation.
Mari books, confirms, bills and sends receipts, messaging your patients and talking with you by voice. No screens, no forms, no spreadsheet at the end of the month.
Join the waitlistA day with Mari
The tedious part, done in conversation.
She handles the calendar and the money with your patients. You hear about what matters.
7:00 am
Your day, briefed
Mari and you
- Mari: Good morning! Your Tuesday has 6 appointments. Two haven't confirmed; I've already asked.
Unconfirmed appointments get followed up before they turn into no-shows.
10:40 am
Patients reschedule without you
Mari and a patient, by message
- Patient: Hi! I can't make it Thursday at 4. Is there another time?
- Mari: Sure: Friday at 10 am or Monday at 3 pm. Which works better?
- Patient: Friday at 10.
- Mari: You're booked for Friday, 10 am. I'll send a reminder the day before.
In the messaging app your patients already use, like WhatsApp. You never had to step in.
2:00 pm
Paid, receipted, reconciled
Mari and a patient, by message
- Notice: Card on file charged · $150.00
- Mari: Payment received, thank you! Here's the receipt for today's session.Receipt · PDF
Matched to the appointment and filed. No bank statement, no spreadsheet.
Month end
The month closes itself
Mari and you
- Mari: Closed: 23 appointments, $3,450, two overdue — want me to send a reminder?
- You: Yes, please.
- Mari: Will do. Both get a reminder tomorrow at 9 am.
She asks before chasing anyone. What you approve, she does.
How it works
No screens. Just conversation.
No sign-up flows, no forms, no menus to learn. You say what you need; she does it and tells you what she did.
You talk
By voice or text, wherever you are: in the car, at home, between patients.
She does it
Booking, confirmations, reschedules, invoicing, payments and receipts. With patients, right in their messages.
You see only what matters
A screen appears when a glance beats a sentence: the whole week, the month-end close.
Who it's for
For people who run their own practice.
Independent health professionals, solo or incorporated, who would rather see patients than run the front desk.
Therapists and psychologists
Weekly sessions, reschedules, and receipts patients can send to their insurer.
Dentists
Check-ups, recalls, and payment plans, each installment on its day.
Physicians
Private appointments, follow-ups, and receipts for insurance claims.
Dietitians and nutritionists
Regular follow-ups and the right reminder so no one drops off the schedule.
Physical therapists
Session packages, several times a week, and a running count of what's left.
Clear limits
What Mari doesn't do
She's your front desk. The limits come before the features.
Nothing clinical
No charts, no session notes, no opinions on care. If it's clinical, she hands it to you.
Asks before acting
At first she checks with you on everything. As you approve, you decide what she can do on her own, one kind of action at a time.
- Observes
- Suggests
- Acts with your OK
- Acts on her own
Everything logged, everything reversible
Every booking, charge and receipt becomes a record: what, when and why. Booked the wrong slot? Undo it.
Privacy by design
Only what a front desk needs: contact details, times and payments. Patients are told, and agree, from the very first message.
Waitlist
Want Mari at your front desk?
We're opening gradually. Leave your details and we'll let you know when there's room for your practice.